Oracle Payables (AP) Functional Interview Questions

1) Invoices vs Invoice Batches

2) Type of Invoices supported by Oracle Payables

3) Number of Tabs in Invoice Entry screen and what are they?
There are 5 Tabs

4) Where is the method of Supplier Number set? At what level is the supplier numbering controlled?

5) What are the various statuses of invoices?

6) How many key flexfileds are there in Payables
Payables doesn't have any key flexfield

7) What are AP Accounting periods? How are they different from GL periods? Are there adjusting periods in AP?

8) Can a partial payment of Prepayment be done?

9) Can you hold partial payments? And how can that be achieved?

10) How can the Invoice distributions' which can be transferred to Fixed Assets be identified in AP? Is there is any field explains/indicates the same?

11) When you return goods to supplier (RTS) whether system created Debit Memo or Credit Memo? And what is the set-up required for the system to create the relevant document automatically?

12) What does Accrual mean? 

13) An invoice is entered, validated and accounted. And thereafter, the invoice is cancelled; what will be the accounting status?

14) What is the Debit Memo and Credit Memo?

15) What are the invoice interface tables in AP?

16) Can you explain 2-way, 3-way and 4-way matching?

17) What is a Payable document?

18) How can we link an Employee to Supplier? 

19) Can you explain the concept of Automatic Offset in Payables? And how is this different from Autoaccounting in AR?

20) How can a range of Document numbers be voided in one go ?

21) Can two users use same payable document simultaneously? If yes, which user will get the document number assigned first?

22) What are the various statuses of payment batch?

25) Explain the concept of the ERS. Also give relevant set-ups and programs related to it.
Answer Evaluated Receipt Settlement (ERS) also referred to as 'Pay on Receipt'. While defining supplier site in Purchasing tab, the "Pay on" field should be 'Receipt'.
26) Can the payment date be before invoice date?

27) Can accounting of Payment be done before accounting invoice?

28) Explain the concept of Proxima payment terms.

29) What are the various type of Distribution sets? And what is thier purpose?

30) Can an invoice be accounted if there are holds applicable to the invoice?
Answer Yes! An invoice can be accounted even if the holds are applied against it provided,Accounting Allowed check-box is enabled while defining the Invoice Hold.

31) Can an Invoice in INR be paid in USD currency? What are the alternatives available?

32) Can multiple currency payments be done using same bank account? If yes, what are the relevant set-ups required?

33) Can PO level DFF be transferred to AP Invoice? Any set-ups are required for the same?

34) What is the name of program which is used to transfer accounting entries from AP to GL and what are the options available during submitting the program?

35)  Explain the concept of withholding tax along with relevant set-ups.

36) Which expense report templates are available in iExpense Modules?
Answer All those Expense Report Templates are available in iExpenses modules for raising Expense Reports for which "Enable for Internet Expenses" is enabled.

37) What is the name of the program used to import expense reports into AP? And what are the tables from where the expense reports are imported?
Answer The name of the concurrent program is "Expense Report Import". The tables where expense reports are maintained are AP_EXPENSE_REPORT_HEADERS and AP_EXPENSE_REPORT_LINES

38) Can the same Invoice Number be entered for two different suppliers in Payables?
Answer The invoice number should be unique for a given supplier; hence, the same Invoice Number can be used by multiple suppliers


39) Control of Payables (AP) periods is at what level? At Operating Unit?
Answer Though Payables (AP) operates at Operating Unit level, the control of period is at set of books level.

40) Can the same bank account be assigned to multiple suppliers? What is the alternative if same bank account is to be shared across multiple suppliers (e.g. part of same group)?
Answer While defining Internal bank accounts, "Allow Assignment to Multiple Suppliers" check-box should be enabled. 

41) What is "Zero Payment"? And what are the set-ups required to make a Zero Payment? Is it possible to ensure that only zero payments are allowed using a payable document?
Answer While defining Bank Accounts, in Payable Options tab "Allow Zero Payments" check-box to be enabled. To ensure that only zero payments are allowed using a payable document, attach a payment format to the same which has "Zero Amount Payments Only" check-box enabled.

42) A supplier is available in Invoice Inquiry; however, the supplier is not available while entering Invoices. What are the possible reasons for the same?
Answer The possible for the unavailability of supplier are
- The 'Pay' check-box at supplier site (General tab) is disabled
- 'Inactive On' date is entered at the supplier site level i.e. supplier site is end-dated.

43) While doing future dated payments, is the future dated payment account at the supplier site used?
Answer It depends on the Payable Options's Accounting tab. There we have option to select whether the future dated payments account should be selected either from Supplier site or Payable documents.

44) When the 'Payment Method' at invoice level is given as 'Electronic', sytem requires some additional details? What are they?
Answer When the 'Payment Method' is selected as 'Electronic' system additionally requires a Bank account in the invoice currency to be assigned to the supplier.

45) If there is a requirement that for specific supplier, each invoice should be paid by a separate check? Can that be achieved? If yes, how?
Answer While defining supplier site in the Payments tab, the "Pay Alone" need to be checked so that each invoice is paid by a separate check.

46) Let us assume that a check issued to supplier has become time-barred. And supplier returns it requesting for a new check. Can the existing check be voided and a new check be issued simultaneously?
Answer 

47) Can the payment date be before the system date i.e, is it possible to issue back-dated checks?
Answer 

48) While defining payable documents, document number is given as 1 to 4999. And an user has issued checks till 4999. What happens when 5000th check is being created using the same payable document?
Answer 

49) Can you create an Invoice in USD, while the Standard PO has been created in EUR?
Answer